Head of Administration

Location: United States (On-site / Hybrid – negotiable)
Employment Type: Full-time
Department: Administration
Reports to: Chief Operating Officer (COO) / Chief Executive Officer (CEO)

Job Overview

We are seeking a highly organized and experienced Head of Administration to oversee and manage all administrative functions of the organization. This role is critical in ensuring efficient office operations, compliance with company policies, and smooth coordination across departments.

The ideal candidate is detail-oriented, proactive, and capable of managing multiple administrative processes while supporting business operations and leadership teams.

Key Responsibilities

Lead and manage the administrative department, including office management, facilities, and support staff

Develop, implement, and maintain administrative policies, procedures, and internal controls

Oversee office operations to ensure a productive, efficient, and well-organized work environment

Manage contracts, vendor relationships, and service providers (office supplies, facilities, travel, etc.)

Ensure compliance with company policies, labor regulations, and applicable local, state, and federal laws

Coordinate with HR, Finance, and Legal departments on administrative and operational matters

Prepare and manage administrative budgets; monitor expenses and optimize costs

Support senior management with scheduling, documentation, reporting, and internal communication

Handle confidential information with professionalism and discretion

Lead administrative projects and process improvements as needed

Qualifications

Bachelor’s degree in Business Administration, Management, or a related field

5+ years of experience in administrative operations, office management, or a similar role

At least 2 years of experience in a supervisory or managerial position

Strong organizational, planning, and multitasking skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and office management tools

Strong problem-solving abilities and attention to detail

Preferred Qualifications

Experience working in a mid-size or large organization

Knowledge of U.S. workplace regulations and administrative compliance standards

Experience managing cross-functional teams and vendors

Compensation & Benefits

Competitive salary based on experience

Health, dental, and vision insurance

Paid time off (PTO) and paid holidays

Retirement plan (401(k) with company match, if applicable)

Opportunities for professional growth and leadership development

How to Apply

Qualified candidates geometry dash meltdown are invited to submit their resume and a cover letter highlighting relevant administrative leadership experience.